Consumer Information and Disclosure

CIP Codes – http://www.onetcodeconnector.org/ccreport/39-5012.00
  • Cosmetology: 12.0401
  • Esthiology: 12.0409
  • Manicurist: 12.0410
  • Instructor: 12.0413
SOC Standard Occupational Classification Codes
  • Cosmetology: 39-5012
  • Esthiology: 39-5094
  • Manicurist: 39-5092
  • Instructor: 187.167-058
Student Body Diversity
  • 0% American Indian or Alaska Native
  • 0% Asian/Native/Hawaiian/Pacific Islander
  • 31% Black or African American
  • 15% Hispanic Latino
  • 55% White
Obtaining Title IV Aid
First Class Cosmetology School is eligible to participate in the Title IV Federal Student Aid program administrated by the U.S. Department of Education; for those who qualify. Please see the directions below to obtain Title IV Aid. The money provided through these programs can be in the form of grants, loans, or combination of any of these programs. Grants are monies given by the United States Government. They do not have to be repaid. Loans are borrowed money. They must be repaid with interest. Please contact the Financial Aid Office for more details. Please follow the steps listed below to apply for Financial Aid
  • Apply for a pin # at pin.ed.gov
  • Complete a Free Application for Federal Student Aid (FAFSA)
  • Accept the amount on the Financial Aid Award Letter
  • Contact Financial Aid Office to start the process – 608-362-5216
Entrance Counseling Policy
Before receiving a student loan at First Class Cosmetology School, borrowers must complete an entrance counseling session. This quick and easy interactive counseling session provides useful tips and tools to help you develop a budget for managing your educational expenses and helps you to understand your loan responsibilities.
This online entrance counseling session will take about 20-30 minutes to complete. Students must visit www.studentloans.gov to complete their entrance counseling before receiving a student loan.
Exit Counseling Policy
Prior to graduating or leaving First Class Cosmetology School, borrowers are required to complete an exit counseling session. This online exit counseling session has been created to make sure that you understand your rights and responsibilities as a Direct Loan borrower. Student must visit www.studentloans.gov to complete their exit counseling.
State Grant Assistance
First Class Cosmetology School does not receive State Grant assistance.
Title IV/Preferred Lender Code of Conduct
First Class Cosmetology School
Title IV Aid – School Code of Conduct Policy
First Class Cosmetology School strives to educate, counsel, and provide financial resources to all students so that they may achieve their higher-learning goals to be prepared for careers in the fields of cosmetology and esthiology.
In compliance with the federal law, First Class Cosmetology School officers, employees, and agents shall maintain exemplary standards of professional conduct in all aspects of carrying out his or her responsibilities, including all dealings with any entities involved in any manner in student financial aid, regardless of whether such entities are involved in a government sponsored, subsidized, or regulated activity.
Any officers, employees and agents shall refrain from:
  • Entering into any revenue-sharing arrangements with any lender.
  • Soliciting or accepting any gift from a lender, guarantor, or servicer of education loans. For purposes of this prohibition, the term “gift” means any gratuity, favor, discount, entertainment, hospitality, loan, or other item having a monetary value of more than a de minimis amount.
  • Accepting from any lender or affiliate of any lender any fee, payment, or other financial benefit (including the opportunity to purchase stock) as compensation for any type of consulting arrangement or other contract to provide services to a lender or on behalf of a lender relating to education loans.
  • Assigning, through award packaging or other methods, the borrower’s loan to a particular lender; or refuse to certify, or delay certification of, any loan based on the borrower’s selection of a particular lender or guaranty agency.
  • Requesting or accepting from any lender any offer of funds to be used for private education loans, including funds for an opportunity pool loan, to students in exchange for the institution providing concessions or promises regarding providing the lender with specified number of loans, volume, or a preferred lender arrangement for such loans.
  • Requesting or accepting from any lender any assistance with call center staffing or financial aid office staffing.
  • Receiving anything of value from the lender, guarantor, or group of lenders or guarantors for any employee who is employed in the financial aid office, or who otherwise has responsibilities with respect to First Class Cosmetology School’s education loans or other student financial aid, and who serves on an advisory board, commission, or group established by a lender, guarantor, or group of lenders or guarantors, except that the employee may be reimbursed for reasonable expenses incurred in serving on such advisory board, commission, or group.
  • Any officers, employees or agents’ pledges to diligently:
    • Help students seek, obtain, and make the best use of all financial resources available and provide services that do not discriminate on the basis of race, religion, color, financial status, sex, ethnic origin, age, veteran status or sexual orientation.
    • Respect and protect the confidentiality the students’ records and of the economic circumstances of the student and student’s family. Information will be released only on the written consent of the student and/or student’s family, and all policies and procedures shall protect the student’s right of privacy.
    • Commit to the highest level of ethical behavior and refrain from conflict of interest or the perception thereof.
Self-Certification
The Truth in Lending Act (TILA) requires that before a private educational lender may consummate a private education loan (Sallie Mae) for a postsecondary student, the private education lender must obtain the completed and signed Self-Certification Form from the applicant. Every student must complete this form before accepting a loan and return it to Sallie Mae before they can process.
FERPA Policy
In compliance with the Family Educational Rights and Privacy Act (FERPA) of 1974 the school follows policies that:
  • The right to inspect and review the student’s education records within 45 days of the day the Institute receives a request for access. A student should submit to the Director of Education a written request that identifies the record(s) the student wishes to inspect. The Director of Education will make arrangements for access and notify the student of the time and place where the records may be inspected.
  • The right to request the amendment of the student’s education records that the student believes are inaccurate, misleading, or otherwise in violation of the student’s privacy rights under FERPA. A student who wishes to ask the Institute to amend a record should write the Director of Education, clearly identify the part of the record the student wants changed, and specify why it should be changed. If the Institute decides not to amend the record as requested, the Director of Education will notify the student in writing of the decision and the student’s right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
  • The right to provide written consent before the Institute discloses personally identifiable information from the student’s education records, except to the extent that FERPA authorizes disclosure without consent. The Institute discloses education records without a student’s prior written consent under the FERPA exception for disclosure to school officials with legitimate educational interests. A school official is a person employed by the Institute in an administrative, supervisory, academic or research, or support staff position; a person or company with whom the Institute has contracted as its agent to provide a service instead of using Institute employees or officials (such as an attorney, auditor, or collection agent); a person serving on the Advisory Committee; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibilities for the Institute.
    • The right to file a complaint with the U.S. Department of Education concerning alleged failures by the Institute to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-5901
The Institute requires written authorization from a student or parent or guardian (in case of a minor) or graduate in order to release academic, attendance, enrollment status, financial aid and/or any other information to agencies, prospective employers, or any other party seeking information about the student. NACCAS reserves the right to inspect student records for any accreditation purposes. The institute requires written consent from the student or guardian for release of records in response to each third party request unless otherwise required by the law.
Verification Policies and Procedures
The Central Processing System (CPS) randomly selects financial aid applications for a process called “verification.” The Financial Aid Office will verify all applications selected by the federal processor. In addition, the Financial Aid Office may verify any application that appears to have inaccurate or conflicting information even though it was not selected by the federal processor.
Financial aid applicants selected for verification must comply with the verification procedures set forth in the Federal regulations. Applicants will be notified that they have been selected for verification, either by the Federal Processor through a comment on the Student Aid Report (SAR) or by First Class Cosmetology School through a letter and/or e-mail.
First Class Cosmetology School will use the Federal Verification Worksheet. The verification worksheet will be available by paper in the Financial Aid Office. The completed worksheets, along with the proper support documentation, must be returned to the Financial Aid Office 30 days after the student has been notified or prior to starting school. The Financial Aid Office will follow the procedures outlined in the Federal Financial Aid Handbook to complete the verification process.
Items to be Verified:
  • Adjusted Gross Income (AGI)
  • Federal Income Tax Paid
  • Number of Family Members in the Household
  • Number of Family Members Attending College at least half-time
Untaxed Income:
  • Child support
  • Pensions & IRA/Keogh deductions
  • Interest on Tax-free bonds
  • All other untaxed income included on the Federal tax return; excluding information on the schedules.
  • Failure to provide the requested documentation will result in discontinued processing of the financial aid application. Conflicting data must be verified before the process can be completed. Title IV aid will not be disbursed until the verification process has been completed by the Financial Aid Office. Corrections to data will result in a recalculation of eligibility. If the recalculation results in a change to the Expected Family Contribution, the Financial Aid Office will submit the corrections electronically to the Federal Processor. When the corrected Institutional Student Information Record (ISIR) is received, the awarding process will continue and financial aid eligibility will be determined from the new ISIR. The student will be notified of any corrections via a revised Student Aid Report from the Federal Processing Center.
High School Diploma Policy
As a condition for enrollment, First Class Cosmetology School requires that students provide valid proof of education. This includes a copy of a prospective student’s high school diploma, high school transcript or a General Equivalency Diploma (“GED”). The Institute does not accept Ability to Benefit (“ATB”) students. The Wisconsin Education Department recognizes state registered home school programs with a state ID that is recorded on their official diplomas.
If high school information appears to be questionable an official transcript will be requested and evaluated by the director of admissions prior to enrolling the student. Particular attention shall be paid to situations involving online programs, older adult learners, or in situations where several students from the same online school have sought enrollment.
Upon receipt, the director of admissions shall review the transcript with particular attention to the student’s date of entry and graduation date. Sufficient time lapse should occur between such dates.
If the high school information cannot be verified, the student will be required to take and pass a GED test prior to enrollment.
Return to Title IV Policy
The Federal Return of Title IV funds formula (R2T4) dictates the amount of Federal Title IV aid that must be returned to the federal government or the lending institution by the school and/or the student. The federal formula is applicable to an eligible student receiving federal aid when that student withdraws on or before the 60% point in time in the payment period. If a student does not begin training, the R2T4 formula does not apply.
For official withdrawals a student’s withdrawal date is the date the school received notice from the student that they are withdrawing.
For unofficial withdrawals a student’s withdrawal date is their last day of physical attendance. The school’s determination that a student is no longer in school for unofficial withdrawals is determined no later than 30 days after the end of the payment period, the academic year, or end of the program, whichever is earlier.
The federal formula requires a Return of Title IV calculation if the student received or could have received (based on eligibility criteria) federal financial assistance in the form of Pell Grants, Stafford Loans or Plus Loans and withdraws on or before completing 60% of the payment period. The percentage of Title IV aid earned is equal to the percentage of the payment period that was completed as of the withdrawal date if this occurs on or before the 60% point of time. The percentage that has not been earned is calculated by subtracting the percentage of Title IV aid earned from 100%.
The percentage of the payment period completed is calculated by the number of clock hours the student was scheduled to complete in the payment period as of the withdrawal date divided by the total number of clock hours in the payment period.
The amount to be returned is calculated by subtracting the amount of Title IV assistance earned from the amount of Title IV aid that was or could have been disbursed as of the withdrawal date. If a student receives less Title IV funds than the amount earned, the school will offer the student a disbursement of the earned aid that was not received at the time of their withdrawal which is a post withdrawal disbursement. Post withdrawal disbursements may be offered if eligible from Pell Grant funds first if eligible. If there are current educational costs still due the school at the time of withdrawal, a Pell Grant post withdrawal disbursement will be credited to the student’s account.
Any Pell Grant funds in excess of current educational costs may be offered if eligible to the student. Any federal loan program funds due in a post withdrawal disbursement must be offered to the student and the school must receive the student’s permission before crediting their account.
The following Title IV refund distribution is used for all Financial Aid students due a refund:
  • Unsubsidized Federal Stafford Loan
  • Subsidized Federal Stafford Loan
  • Unsubsidized Direct Stafford Loan
  • Subsidized Direct Stafford Loan
  • Federal Perkins Loan
  • Federal PLUS Loan
  • Direct PLUS Loan
  • Federal Pell Grant
  • FSEOG
Refunds will be made to the federal programs within 30 days of the date of determination.
The statute requires that a student is responsible for all unearned Title IV program assistance that the school is not required to return. This is determined by subtracting the amount returned by the school from the total amount of unearned Title IV funds to be returned.
Refund Policy
  1. An applicant not accepted for training by the school shall be entitled to a refund of all monies paid, with the exception of the application fee.
  2. If a student (or in the case of a student under legal age, his/her parent or guardian) cancels his/her enrollment and requests his/her money back in writing, within three business days of the signing of the enrollment contact, all monies collected by the school shall be refunded with the exception of the application fee. The cancellation date will be determined by the postmark on written notification, or the date said information is delivered to the school administrator/owner in person. This policy applies regardless of whether or not the student has actually started training.
  3. If a student cancels his/her contract after three business days of signing the enrollment contract; and prior to entering classes; then he/she shall be entitled to a refund of all monies paid to the school less the $50 application fee and $300 registration fee.
  4. For students who enroll in and begin classes, the following schedule of tuition adjustment applies:
% of scheduled time to total time of course
Tuition Owed
0.01% – 4.9%
20%
5% – 9.9%
30%
10% – 14.9%
40%
15% – 24.9%
45%
25% – 49.9%
70%
50% and over
100%
Enrollment time is defined as the time between the actual starting date and the date of the student’s last day of physical attendance in school. Any monies due to the applicant or student shall be refunded within thirty (30) days of formal cancellation by the student, as defined in item (B) or formal termination by the school, which shall occur no more than thirty (30) days from the last day of physical attendance, or in the case of a leave of absence, the scheduled date of return. In the case of a leave of absence, when a student notifies the school that he/she will not be returning, the date of withdrawal shall be earlier of the date of expiration of the leave of absence, the date the student notifies the institution that he/she will not be returning; or the date that the student was expelled by the institution.
  1. If the student does not notify the school that he/she is withdrawing, formal termination shall be based on monitoring of participation determined by the institution.
    • academic counseling and advising
    • class examinations
    • tutorials
    • computer-assisted instruction
    • other academically related activities
Any monies due to a student who unofficially withdraws from the institution shall be refunded within (30) days of a determination by the institution that the student has withdrawn without notifying the institution.
In official cancellations or withdraws, the cancellation date will be determined by the postmark on written notification, or the date said information is delivered to the school/administrator/owner in person.
  1. When situations of mitigating circumstances are in evidence, the school may provide a refund, which exceeds this refund policy.
  2. The cost of the kit and supplies is not included in tuition adjustment computations. These items become the property of the student and are non-refundable.
  3. If the school is permanently closed and no longer offers instruction after a student has enrolled, the student shall be entitled to a pro-rata refund of tuition.
  4. If a course is cancelled subsequent to a student’s enrollment, the school shall, at its option:
    1. Provide a full refund of all monies paid; or
    2. Provide for completion of the course.
Campus Safety and Security Reports
First Class Cosmetology School will publish a security report by October 1st to every student/prospective student/staff member upon request. This will also be available on the student services board. A copy of First Class Cosmetology School Annual Security Report may be requested by the Administrative/Student Services office. This report includes statistics for the previous year concerning reported crimes that occurred on-campus; property owned or controlled by First Class Cosmetology School; within, or immediately adjacent to and accessible from, the campus. The report also includes institutional policies concerning campus security, such as policies concerning sexual assault and other matters. You can obtain a copy of this report by contacting the Administrative/Student Services office.
2015 Campus Safety & Security Reports
Type of Offense
2011
2012
2013
2014
2015
Criminal Homicide
0
0
0
0
0
Murder and Non-Negligent Manslaughter
0
0
0
0
0
Negligent Manslaughter
0
0
0
0
0
Forcible Sex Offense
0
0
0
0
0
Non-Forcible Sex Offense
0
0
0
0
0
Robbery
0
0
0
0
0
Aggravated Assault
0
0
0
0
0
Burglary
0
0
0
0
0
Motor Vehicle Theft
0
0
0
0
0
Arson
0
0
0
0
0
Hate Crimes
0
0
0
0
0

Emergency Response/Evacuation
 
If there is an emergency or dangerous situation that occurs on the campus, the student/staff must immediately dial 911 and notify the closest Administrative/Student Service office. First Class Cosmetology School will, without delay will determine the content of the notification and inform the entire campus, unless the notification will, in the professional judgment of responsible authorities, compromise efforts to assist victims or to contain, respond to, or otherwise mitigate the emergency. Please contact a staff member, Administrative/Student Services, if there is a significant emergency. They will determine the content of the notification, and initiate the notification system. This list of people will include:
Contact Phone
Phone
Extension
Char Jero
608-362-5216
Ext. 2
Angie McCaslin
608-362-5216
Ext. 2
Front Desk
608-362-5216
Ext. 1

 

The Clery Act
The Clery Act requires higher education institutions to give timely warnings of crimes that represent a threat to the safety of students or employees and to make public their campus security policies.
Timely Emergency Warnings
The Administrative/Student Services team will be responsible for issuing a warning to the campus. The warning will be issued through our information meeting held with staff and students. This warning will also be located on our information bulletin board which is located in our student cafe area. Anyone with information warranting a timely warning should report the circumstances to the First Class Cosmetology School by phone at 608-362-5216. In the event an emergency warning should occur, students and staff will be notified immediately through verbal communication/student pagers/local media/website and posting by the time clocks to assure all students and staff are aware of the warning. This posting will be conducted and issued by the Student Services team and/or appropriate staff member.
Drug & Alcohol Abuse Prevention
The Institute is a drug-free environment. No alcoholic beverages or illegal drugs are permitted in or around school property. Any student suspected of being under the influence will be sent home for the day. (The decision to dismiss a student is solely at the discretion of the Institute and need not be supported by actual proof of drug/alcohol abuse.) It is unlawful to sell, furnish or provide alcohol to anyone under the age of 21 according to the State of Wisconsin. Any student distributing illegal or prescribed drugs to other students will be immediately and permanently dismissed. The local CPD/IPD will be notified of any suspected distribution of illegal substances. Students taking over-the-counter medication that may affect functioning should inform the instructor.
  • Student Participation may be terminated by School for the following causes: Possesses and/ or distributes alcohol or drugs in or around school property.
Prevention Programs
Students and Employees are referred to the Administration/Student Services office to receive information on referral numbers. This information is accessible on the student services board located in the student lunch area.
  • Universal Crisis and Drug Abuse Hotline: 1-800-392-0280
Contact Number
A1-Anon/A1 Ateen (24) hour
608-756-1720
AA (24 hour)
608-364-0520
Alcoholism Council
Beloit 608-473-0003
Drug & Poison Control
1-800-222-1222
Vaccination Policy
The Institute requires no information regarding vaccinations from potential students to attend school.
Voter Registration
Voter registration forms are available upon request in the financial aid office.
Visit this website for voter registration information: 
http://www.eac.gov/assets/1/Page/National%20Mail%20Voter%20Registration%20Form%20-%20English.pdf
Services for Students with Disabilities
Students are encouraged to contact the Institute to determine if their needs can be fulfilled through the programs offered by the school. This would include their classroom performance capabilities and have reasonable placement potential following graduation.
Notice of Non-Discrimination on the Basis of Sex
First Class Cosmetology School(FCCS) is committed to complying with all laws that prohibit discrimination on the basis of sex in admission to, employment with, and otherwise in the operation of its educational program and activities.
Among the applicable laws, Title IX of the Education Amendments of 1972 prohibits sex discrimination and sexual harassment in schools. In compliance with Title IX, FCCS is committed to ensuring that all its students have equal opportunity to benefit from our program and activities, and that all its employees enjoy equal employment opportunity, free from sex discrimination and sexual harassment. The protections of Title IX also extend to third parties.
Additionally, the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (“Clery Act”) in part requires educational institutions such as FCCS to prohibit the offenses of sexual assault, domestic violence, dating violence, and stalking. There is some overlap between the requirements and prohibitions of Title IX and the Clery Act. All references to the “Title IX & Clery Policy” encompass FCCS’s policy and procedures in compliance with Title IX, the Clery Act, and all applicable laws that prohibit sex discrimination, sexual harassment, sexual assault, domestic violence, dating violence, and stalking.
The Title IX and Clery Policy is supplemental to FCCS’s policies generally prohibiting illegal discrimination and harassment against students and employees, including on the basis of sex, and includes certain additional safeguards and requirements pursuant to Title IX and the Clery Act. FCCS has developed this Title IX & Clery policy and the associated processes to ensure that all complaints of sex discrimination, sexual harassment, sexual assault, domestic violence, dating violence, and stalking that occur in connection with FCCS’s program – whether brought by students, employees, or third parties – are promptly investigated and, where a violation is found, that FCCS takes action to end the conduct, prevent its recurrence, and address its effects.
It is important to be clear that FCCS may be limited in the type of response it can provide with respect to sexual assault, domestic violence, dating violence, and stalking that did not take place within the context of FCCS’s educational programs and activities. Where FCCS lacks a meaningful ability to investigate and take remedial action, it will provide assistance, in directing victims to resources and organizations able to assist with investigation, prosecution, shelter, victim services, and the like.
Title IX & Clery Coordinator
FCCS’s Title IX & Clery Coordinator (the “Coordinator”) oversees and supports FCCS’s enforcement of this Title IX & Clery Policy. The Coordinator’s contact information is as follows:
Title IX & Clery Coordinator
First Class Cosmetology School 306 State St  Beloit WI 53511
Fax:608-362-2320 Ph:608-362-5216
The Title IX & Clery Coordinator is available to speak with students, employees, and third parties who have questions concerning this policy and/or wish to make a complaint of an alleged violation of this policy. Additional information concerning the role and duties of the Coordinator is provided below.
Definitions and Examples of Conduct Prohibited Under this Policy
Sex Discrimination: Sex discrimination means treating an individual or group less favorably than another based upon the sex or gender of that individual or group. For students, it involves conduct or statements that deny the student(s) an equal opportunity to fully benefit from the school’s program and activities. For employees, it involves conduct or statements that deny the employee(s) an equal opportunity in employment. Sexual harassment is one form of sex discrimination.
Sexual Harassment. Sexual harassment is one form of sex discrimination. Sexual harassment is unwelcome conduct of a sexual nature. It includes unwelcome sexual advances, requests for sexual favors, and other verbal, nonverbal, or physical conduct of a sexual nature when: (1) submission to such conduct is made a term or condition of enrollment or employment; (2) submission to or rejection of such conduct is used as a basis for enrollment- or employment-related decisions; or (3) such conduct has the effect of unreasonably interfering with school or work performance or creating an intimidating, hostile, or offensive environment. Sexual harassment also includes sexual assault, as defined below.
Sexual harassment is defined by the sexual nature of the conduct or communication, not the gender of the individuals involved. Therefore, it may be perpetrated by and against individuals of either gender, and between individuals who are of the same gender.
The determination of what constitutes sexual harassment will vary with the particular circumstances. Uncivil conduct or common profanity generally do not meet the definition of sexual harassment, except where sexual in nature and so severe or pervasive as to deny or limit the individual’s ability to participate in or benefit from the school’s program (in the case of a student) or to enjoy equal employment opportunity (in the case of an employee). A series of incidents may constitute sexual harassment, even if one of the incidents on its own would not rise to the level of harassment. At the same time, a single or isolated action may constitute sexual harassment when that action is sufficiently severe.
While hostile-environment sexual harassment may encompass a wide range of conduct, some examples of specifically prohibited conduct include:
  • Acts of verbal, non-verbal, or physical aggression, intimidation or hostility based on gender, gender identity, or gender-stereotyping
  • Use of offensive or demeaning terms that have a sexual connotation
  • Objectionable physical closeness, behavior, actions, or contact
  • Inappropriate or repeated suggestions regarding, or invitations to, social engagements or events, whether or not FCCS related
  • Suggestions, express or implied, that the terms or conditions of enrollment or employment may depend on the granting of sexual favors
  • Actions relating to a student’s or employee’s status with FCCS which is in fact impacted by providing or refusing to provide sexual favors
  • Jokes or remarks of a sexual nature
  • Showing or sending materials that have a sexual content or are of a sexual nature (such as cartoons, articles, pictures, etc.), either by e mail, interoffice mail, internet or otherwise
  • Refusal to interact with a student, employee or guest in accordance with that individual’s gender identity (including without limitation, refusal to address and refer to the individual using their preferred name and pronouns)
This list is not exhaustive. FCCS reserves the right to determine whether particular conduct violates its Title IX & Clery Policy or is otherwise inappropriate under other policies.
In determining whether certain conduct creates a hostile environment in violation of this policy, FCCS considers all relevant circumstances. Relevant factors may include, but are not limited to:
  • The degree to which the conduct has affected one or more person’s education and/or employment
  • The type, frequency, and duration of the conduct
  • The identity of and relationship between the alleged harasser and the subject or subjects of the harassment
  • The number of individuals involved
Additionally, sexual harassment may include, but is not limited to, sexual assault, domestic violence, dating violence, and stalking, as defined below.
Sexual Assault. Sexual assault is a form of sexual harassment as well as a crime. A range of conduct falls into the category of sexual assault, including without limitation sexual violence, sexual battery, sexual coercion, rape, or other sexual contact involving force, threat, intimidation, or without consent. “Consent” to sexual activity means the affirmative, unambiguous, and voluntary agreement to engage in a specific sexual activity during a sexual encounter. Consent is active and not passive. Silence, in and of itself, cannot be interpreted as consent.
Domestic Violence. Domestic violence includes crimes of violence committed by:
  • A current or former spouse or intimate partner of the victim
  • A person with who a victim shares a child in common
  • A person who is living with or has lived with the victim as a spouse or partner
  • A person similarly situated to a spouse of the victim under the domestic or family violence laws of the jurisdiction in which this policy applies, or
  • Any other person against an adult or youth victim who is protected from that person’s acts under the domestic or family violence laws of the jurisdiction in which the acts occurred
Dating Violence. Dating violence means violence (including but not limited to sexual or physical abuse or the threat of such abuse) committed by a person who is or has been in a social relationship of a romantic or intimate nature with the victim; and where the existence of such a relationship shall be determined based on the following factors:
  • The length of the relationship
  • The type of relationship
  • The frequency of interaction between the persons involved in the relationship
Stalking. Stalking means engaging in a course of conduct directed at a specific person that would cause a reasonable person to (1) fear for his or her safety or the safety of others; or (2) suffer substantial emotional distress.
Reports & Complaints
Any student, employee or other person who believes that he or she has been subjected to any form of sex discrimination, sexual harassment, sexual assault, domestic violence, dating violence, or stalking in violation of this policy should make a complaint. FCCS takes all such complaints seriously.
FCCS strongly encourages any person who wishes to make a complaint under this policy to bring that complaint directly to FCCS’s Title IX & Clery Coordinator.  Likewise, an employee may bring such a complaint to their immediate supervisor and/ or manager. In each case, the complainant should understand that the complaint will be forwarded to the Title IX and Clery Coordinator.
FCCS also encourages each complainant to put his or her complaint in writing, providing a detailed description of the alleged events that are the basis for the complaint and a list of witnesses to the events.
At times, FCCS employees may have knowledge of conduct (by witnessing it or, alternatively, by hearing a second-hand report about the conduct) that may constitute a violation of this Title IX & Clery Policy.
  • When the witnessed or reported conduct is perpetrated against a student, any (i) supervisory employee, (ii) student services specialist or student liaison, or (iii) educator who possesses that knowledge is expected to immediately report the matter to their supervisor and the Title IX & Clery Coordinator, even if the individual making a report requests that no action be taken.
  • When the witnessed or reported conduct is perpetrated against an employee, any supervisory employee who possesses that knowledge is expected to immediately report the matter to their supervisor and the Coordinator, even if the individual making a report requests that no action be taken.
Employees who fail to meet this reporting expectation will be subject to disciplinary action, up to and including termination.
Investigatory & Disciplinary Proceedings Under this Policy
This section describes FCCS’s policies and procedures that will be followed in all investigations and disciplinary proceedings under the Title IX & Clery Policy, except as otherwise noted. Certain additional and different policies and procedures will apply FCCS’s investigatory and disciplinary proceedings in connection with complaints that involve an allegation of dating violence, domestic violence, stalking, and/or sexual assault specifically. Please see the “Clery Procedures” in this policy below, which describes these supplemental policies and procedures.
FCCS seeks to conduct a prompt, fair, and impartial process from the initial investigation to the final result.
Confidentiality
FCCS also seeks to handle each complaint and investigation with professionalism and discretion. A fair and effective investigation often requires that the details of the complaint and/or the identity of the complainant be shared with those individuals involved in and/or interviewed in the investigation. Such individuals, however, are expected to maintain the confidentiality of the matter to the extent possible.
Before beginning an investigation, FCCS will seek consent of the complainant to (i) proceed with the investigation and (ii) identify him or her in connection with the complaint. If the complainant does not provide consent on one or both of these points, FCCS will:
  • Weigh the request(s) against its broader responsibility to provide an environment free from sex discrimination and sexual harassment for all, considering the totality of the circumstances (the seriousness of the alleged harassment, whether there have been other harassment complaints about the same individual, etc.)
  • Inform the complainant whether it can comply with the request(s), as applicable
  • If the request(s) are not granted, conduct the investigation, while taking steps to maintain confidentiality to the greatest extent possible.
  • If the request(s) are granted, consider whether there are other steps that may be taken in lieu of investigation and/or identification of the complainant.
 Investigations Under the Title IX & Clery Policy
Each investigation shall be conducted by telephone and electronic communications by one or more complaint managers assigned by the Title IX and Clery Coordinator. In this process, the complainant(s) and subject(s) of the complaint may name witnesses and provide other evidence, as described below. The steps necessary to thoroughly investigate the complaint will vary based on the facts alleged, but will often include interviews of the complainant(s), the subject(s) of the complaint, and the identified witnesses, as well as a review of relevant documentation and relevant policies.
Except in extraordinary circumstances or in the case of investigations of reported dating violence, domestic violence, stalking, and/or sexual assault (see Clery Procedures, below), FCCS seeks to conclude each such investigation within 30 calendar days. The investigation process generally occurs in three stages:
  • Stage 1:Intake of the complaint by the Title IX & Clery Coordinator, including determination of whether an investigation may proceed and the identification of the issues to be determined based on the allegations of the complaint
  • Stage 2: Investigation of the allegations by the Coordinator, or a designated complaint manager, including investigatory interviews and review of any additional evidence
  • Stage 3: Notice of outcome determination including, when applicable, disciplinary action(s) and remedial measure(s)
FCCS seeks to conclude stage 1 within 10 days, stage 2 within 15 additional days; and stage 3 within 5 additional days. At times, an extension of these timeframes may be necessary and/or appropriate, due to time taken by a complainant to decide whether to provide consent, unavailability of witnesses, complexity or number of allegations under review, or other factors. FCCS retains discretion to determine when an extension of the general timelines is warranted based on the totality of the circumstances. Extensions of the timelines, when they occur, will be communicated to the complainant(s).
Where the investigation results in a finding of a violation of this policy, FCCS will take immediate steps to end the conduct, prevent its recurrence, and address its effects. Further information concerning the notification of outcomes is provided below.
Outcomes
At the conclusion of the investigation, the complaint manager will consider the evidence and assess the credibility of witnesses in order to make findings as to whether a violation of this policy has occurred. In making this decision, the complaint manager will apply the preponderance of the evidence standard to the factual allegations, by determining whether the alleged conduct is more likely than not to have occurred. As to the finding of facts reached under this standard, the complaint manager will also decide whether those facts constitute a violation of this Title IX & Clery Policy. The complaint manager will give the complainant(s) and subject(s) of the complaint written notification of the outcome (specifically, whether or not a violation of this policy was found to have occurred). In the event a violation was found to have occurred, FCCS will impose disciplinary action under its disciplinary policies, and, if appropriate, implement other remedial measures. Disciplinary action may include warnings, suspensions, or termination of enrollment or employment. Other remedial measures for the complainant, where appropriate, will be tailored to the particular circumstances presented
To request a list of available external counseling and advocacy resources, please contact the Title IX & Clery Coordinator.
Except in proceedings addressing complaints of dating violence, domestic violence, stalking, and/or sexual assault (see Clery Procedures, below), the complainant will generally not be provided information of specific disciplinary action taken against other persons, unless the disciplinary action will directly impact the complainant, such as whether and/or when the subject(s) of the complaint may be present in the school environment.
Student Appeals
In the event that a student party to a complaint disagrees with the outcome of an investigation under this Title IX & Clery Policy, the student may seek a review of the outcome by submitting a written appeal.
An appeal under this policy must be made within 14 calendar days of receipt of the written notice of the outcome of the investigation. An appeal may be made on one or more of the following grounds only: (1) an error occurred that, if corrected, may change the outcome of the investigation; or (2) new information has arisen, that was not available or known to the student at the time of the investigation, which if considered may change the outcome of the investigation. Information that was known or available to the student during the investigation will not be considered.
The Committee will conduct an impartial review of the appeal and will provide the appealing student with a written determination. The Committee seeks to issue its determination on each appeal within 30 calendar days of its receipt of the appeal; however, this timeframe may be longer in certain cases.
Employee parties to a complaint under the Title IX & Clery Policy do not have a right of appeal.
Role of the Title IX & Clery Coordinator in the Investigation & Disciplinary Process
The investigatory and disciplinary proceedings under this policy will be overseen by the Title IX & Clery Coordinator. The Coordinator’s role will be to ensure that FCCS’s Title IX & Clery Policies and associated procedures are followed, in part by (i) seeking the complainant’s consent to conduct an investigation and disclose his or her name in connection with the complaint; (ii) guiding the complaint managers in order to facilitate and support their compliance with this policy; and (iii) ensuring that the outcome of each such complaint is appropriately communicated. More specifically, the Coordinator will:
  • Upon receiving a complaint of sex discrimination, sexual harassment, sexual assault, dating violence, domestic violence, or stalking, seek the consent of the complainant to conduct the investigation and disclose his or her identity in connection with the complaint.
  • Provide to complainants alleging sexual assault, dating violence, domestic violence, or stalking with a notice of their rights and options.
  • In the event that a complainant requests that an investigation not be conducted, or that his or her identity not be revealed, communicate the determination on this request to the complainant and direct additional actions as appropriate.
  • Recommend any interim protective measures to be taken during the course of the investigatory and disciplinary proceedings, before any findings are determined. Interim measures will be taken within the context of FCCS’s policies and might include placing a student or students on an absence for investigation, reassigning student rotation, placing an employee on administrative leave, limiting contact between the parties, or other measures. Any such interim protective measures will be maintained as confidential to the extent that maintaining such confidentiality will not impair FCCS’s ability to provide the protective measures.
  • When an investigation may proceed, designate the appropriate complaint manager(s) to carry out a prompt and impartial investigation or carry out that investigation himself or herself.
  • Review the procedural requirements for the investigation with the complaint manager, if he or she designates one, including without limitation that: (i) the complainant(s) and subject(s) of the complaint are provided equal opportunity to provide evidence and to identify witnesses; and (ii) that FCCS maintain the complaint and investigation confidential to the extent possible.
  • Review the investigation documentation to determine whether the investigation, before it is closed, has been sufficient. Where additional steps are merited, the Coordinator will define those additional steps to be taken by the complaint manager or otherwise prior to concluding the investigation.
 Clery Procedures
Dating violence, domestic violence, stalking, and/or sexual assault are serious offenses that, when established, will result in disciplinary action up to and including termination from FCCS’s program.
When FCCS receives a report of dating violence, domestic violence, stalking, and/or sexual assault (including rape, statutory rape, incest, or fondling) that occurred within the context of FCCS’s educational programs and activities, it will conduct an investigation and disciplinary proceeding. The policies and procedures outlined in this Title IX & Clery Policy (above) will govern the proceedings. Additionally, in the proceedings relating to an allegation of dating violence, domestic violence, stalking, and/or sexual assault, the following additional policies and procedures will also apply:
  • The complaint manager will give the complainant(s) and the subject(s) simultaneous written notification (typically by email) of any interim protective measures that have been instituted in response to the complaint.
  • The complaint manager will notify any complainant and subject of the complainant of the date and time of his or her investigative interviews or other proceeding. The complaint manager will endeavor to agree upon a mutually agreeable time with each such individual, but reserves the right to set the time with advance notice.
  • Each complainant and subject of a complaint will be permitted to have another person of his or her choice (excluding witnesses or potential witnesses to the events under investigation) present during any investigative interview or other proceeding, including an advisor of his or her choice. Any such advisor or other person who accompanies a complainant or subject will not be permitted to speak during the process (such as by objecting to questions, addressing the FCCS employees conducting the proceeding, or questioning the complainant or subject), or otherwise interrupt or disrupt the process. In short, the advisor or other person may participate as a supportive, but silent, partner.
  • FCCS seeks to conclude an investigation of dating violence, domestic violence, stalking, and/or sexual assault within 60 calendar days. The investigation process occurs in the same three stages as outlined above, with the following revised timeframes: FCCS seeks to conclude stage 1 within 10 days, stage 2 within 45 additional days; and stage 3 within 5 additional days. At times, an extension of these timeframes may be necessary for good cause. Extensions of the timelines and the reasons for extension, when they occur, will be communicated to the complainant(s) and subject of the complaint in writing.
  • The complaint manager will give the complainant(s) and the subject(s) simultaneous written notification (typically by email) of the final decision in the matter and information about the appeals process available to students. This information will include any disciplinary actions issued to the subject(s) of the complaint and describe the rationale for the result and any disciplinary actions.
 Reports to Public Law Enforcement Agencies
A complainant who is a victim of dating violence, domestic violence, stalking, and/or sexual assault also has the option—but is not required—to notify public law enforcement authorities. FCCS’s Title IX & Clery Coordinator will assist in notifying authorities, upon request, and irrespective of whether the alleged conduct occurred within the context of FCCS’s educational programs and activities. FCCS will follow its own policies and procedures in connection with such a complaint whether or not a victim decides to notify law enforcement.
It is important for those who believe they have been subjected to crimes of dating violence, domestic violence, stalking, and/or sexual assault to preserve evidence of the incident as it may be necessary to prove a crime or to obtain a protective order.
Victims of domestic violence, dating violence, and sexual assault may choose to go to the hospital where they will receive a medical examination to treat injuries and (in the case of sexual assault) address concerns about sexually transmitted diseases and pregnancy. In addition, evidence can be collected that can be critical in documenting the injuries and\or proving the identity of the assailant. In seeking out such an examination, a victim will not be required to file a police report; however, should a victim ultimately decide to make a report, seek a protective order, and/or pursue criminal charges, such medical evidence may prove valuable. The best evidence is collected within twelve (12) hours of the assault, but you should not assume that it is too late if more than 12 hours have passed. Instead, reach out to one of the many resources available for guidance.
Victims of stalking are likewise urged to preserve evidence of the stalking conduct (such as text messages, other relevant smart phone data or social media activity, and photographs and audio recordings where they can be safely obtained).
 Anti-Retaliation Policy
FCCS will not retaliate against any person for filing a good-faith complaint or for participating or assisting in good faith in an investigation under this policy. An employee or student who retaliates will be subject to disciplinary action, up to and including termination from FCCS.
Any student or employee who feels that he or she has been subject to retaliation in violation of this policy should report the matter immediately to the Title IX & Clery Coordinator.